Over-provisioning and Underutilisation
SystemTransform had numerous licenses that were either over-provisioned or underutilised, resulting in wasted resources and increased costs.
CASE STUDY
Microsoft Licensing Cost Optimisation Using VCG Quantum
Client
Overview
SystemTransform Limited works closely with the NHS, their main customers being various NHS trusts, and faces challenges in managing and optimising their Microsoft licensing costs. With a significant investment in Microsoft 365 Business Premium licenses, SystemTransform sought to maximise the value of their existing licenses while reducing unnecessary expenditures. VCG uses Quantum, a cloud optimisation tool, which implemented to address these challenges.
Challenge
Complex Licensing Agreements
The complexity of Microsoft licensing agreements made it difficult for SystemTransform to identify cost-saving opportunities.
Limited Visibility
SystemTransform lacked comprehensive visibility into their Microsoft 365 environment, hindering their ability to make informed decisions.
Solution
VCG provided SystemTransform with a robust platform to analyse, optimise, secure, and control their Microsoft 365 investments. Key features included:
License Optimisation
VCG identified opportunities to right-size licenses, ensuring that SystemTransform only paid for what they needed.
Cost Forecasting
VCG enabled SystemTransform to forecast licensing costs and prepare for negotiations, consolidating licensing complexities and highlighting opportunities to convert waste into value.
Usage and Adoption Insights
VCG provided detailed insights into how teams were using existing Microsoft 365 solutions, allowing SystemTransform to drive adoption and maximise ROI.
Security and Governance
VCG helped SystemTransform secure identities, identify risks, and curb access sprawl, reducing the cost and risks associated with inactive licenses.
Outcomes
and Benefits
“VCG's comprehensive optimisation capabilities empowered us to transform our approach to Microsoft 365 licensing. By converting waste into value, securing identities, and driving adoption, we have not only saved money but also maximised the impact of our Microsoft investment.”
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